You don't need your accountant's software for Peppol

The imposed accounting software dilemma

Your accountant forces you to use their software for Peppol? Say no. They're just relaying software vendors who exploit this obligation to sell you tools designed for them, not for you.

A brief history: why are you required to switch to Peppol?

At its core, Peppol is an excellent idea: simplify invoicing, reduce errors, prevent IBAN fraud, and enable automatic encoding for all accountants.

The government had even planned a free system for businesses. But under pressure from major accounting software publishers — the very ones your accountant recommends — it became paid.

These publishers created pseudo-invoicing solutions to capture this new market. This is crucial to understand: accountants are often pushed by their own software (to put it politely) to impose their solution on you.

However, Peppol should allow you to use real invoicing tools that meet YOUR needs. All Peppol software can export data to your accountant's software. That's the very principle of electronic invoicing.

The dangers of software imposed by your accountant

Prices that explode as soon as you work

Prices explode as soon as you actually use these software. Some examples:

• One solution was at €2/month, it's already gone up to €15/month. And when you exceed the quota? Packs of €10.50 to €65 for a few extra invoices, automatically debited from your account.
• Another displays a license at €7.50 but only includes 25 documents/month. With a few purchase invoices, a credit note and two receipts, you already exceed the quota and climb to €25/month — and the next tier is €250.
• Some offers push the ridiculous even further: 1 invoice/month for €8 excl. VAT. The slightest credit note forces you to change subscription.

And when you receive paper or PDF invoices, most of these solutions charge for scanning and recognition: each additional document costs money.

As long as you barely do business, it's fine. As soon as you work normally, the monthly bill explodes — and since all your data is in there, you can't leave.

Ghost support

These platforms manage thousands of clients with minimal teams. A blocked invoice? A bug? Count a week to get a response — if you get one.

Your accountant won't be able to help either: they're already overwhelmed and these technical problems aren't their job.

Shoddy software

These tools were built too quickly, and it shows: complicated interfaces designed for accountants, essential features missing as soon as you do anything other than a simple invoice, and technical errors that waste time.

Some users complain about poorly read documents, options that don't work properly or updates that create more problems than they solve.

In reality, these solutions hold up as long as you do three invoices a month — but as soon as your activity becomes normal, everything jams: absurd limits, bugs, instability, confusion... in short, cobbled-together tools that complicate your work instead of helping you.

Flexina: 20 years of invoicing expertise

At Flexina, we didn't discover invoicing with Peppol. We've been focusing solely on this for 20 years, and over 4 years offering Peppol electronic invoicing.

Our software is easy to use, with real responsive and local support. You can even visit our offices if needed — try that with the others.

Two solutions for your needs

Flexina Invoicing: a complete software, simple but powerful, with advanced features for those who need them.

Peppol Box: our new software, even simpler. We managed to create something easier than Flexina — it was mission impossible, but we did it. Designed for freelancers, part-timers, small structures that just want it to work.

What about businesses that can't switch?

You already have an invoicing system and can't change it? We have solutions:

• XML and JSON API to connect your existing system
• Custom integrations according to your needs
• PDF to Peppol conversion: upload your PDFs, our local AI made in Belgium recognizes 95% of the data — you check and send in 30 seconds on Peppol

And for your accountant? We've thought of everything.

Flexina Sync is a completely free solution for your accountant. They retrieve all your sales and purchase documents (UBL and even PDF if they prefer to work on paper) via their preferred method:

• Email connector: automatic sending of your documents to their accounting software
• Secure link: they receive a link to download your documents
• Accountant platform: dedicated space to view and download
• Synchronization program: automatically fills their folders without going through Dropbox or other complex clouds

Free for them, simple for you. No more excuse to impose their software on you.

No trap, no exploding prices. Just tools that work.

Conclusion

Peppol isn't just a legal obligation — it's an opportunity for your business. The chance to modernize, adopt real invoicing software tailored to your needs, and save time every day.

No more hours wasted collecting supplier invoices, chasing documents, juggling formats. With the right tools, everything arrives automatically, in the right place, at the right time.

Don't let accounting software vendors turn this opportunity into a trap. Choose a solution made for you.